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Graduate Education - Individual Study Plans (ISP)

Annual revision of ISPs:

  1. The student updates the ISP and submits it to all supervisors via his/her account.
  2. The principal supervisor reviews the ISP and submits it to the school coordinator.
  3. The school coordinator reviews the ISP, and if ok, it is forwarded to UFO.
  4. UFO reviews the ISP, and if ok, it "freezes" it.
  5. The school coordinator prints the approved ISP, collects all signatures, and send it via internal post to UFO.
  6. The dean signs and the revision is completed.

Admission of new PhD students:

  1. The school coordinator initiates the process via his/her account, by createing a new student account with status "under admission". An initial ISP for the student is automatically created.
  2. The school coordinator informs the supervisor (and the student) that a new ISP has been created and that it should be filled in.
  3. The principal supervisor sends back filled ISP to the school coordinator, via his/her web account.
  4. The school coordinator reviews the ISP. If something is missing, the coordinator can fill it in, or send it back to the supervisor/student. Otherwise, if the ISP is correctly filled, it is forwarded to UFO.
  5. UFO reviews the ISP. If something is missing, it is sent back to the school coordinator. Otherwise, a printer-friendly version with place for signatures is generated on the school’s account.
  6. The school coordinator prints the ISP, gets all signatures, and sends it to UFO via internal post.
  7. UFO hands over the ISP to the dean, who signs it.
  8. UFO changes the student status from "under admission" to "ongoing studies", and, if necessary, updates the start date for the student.
  9. By changing the status to "ongoing studies" an initial "frozen" ISP is created at the student’s account.