Annual revision of ISPs:
- The student updates the ISP and submits it to all supervisors via his/her account.
- The principal supervisor reviews the ISP and submits it to the school coordinator.
- The school coordinator reviews the ISP, and if ok, it is forwarded to UFO.
- UFO reviews the ISP, and if ok, it "freezes" it.
- The school coordinator prints the approved ISP, collects all signatures, and send it via internal post to UFO.
- The dean signs and the revision is completed.
Admission of new PhD students:
- The school coordinator initiates the process via his/her account, by createing a new student account with status "under admission". An initial ISP for the student is automatically created.
- The school coordinator informs the supervisor (and the student) that a new ISP has been created and that it should be filled in.
- The principal supervisor sends back filled ISP to the school coordinator, via his/her web account.
- The school coordinator reviews the ISP. If something is missing, the coordinator can fill it in, or send it back to the supervisor/student. Otherwise, if the ISP is correctly filled, it is forwarded to UFO.
- UFO reviews the ISP. If something is missing, it is sent back to the school coordinator. Otherwise, a printer-friendly version with place for signatures is generated on the school’s account.
- The school coordinator prints the ISP, gets all signatures, and sends it to UFO via internal post.
- UFO hands over the ISP to the dean, who signs it.
- UFO changes the student status from "under admission" to "ongoing studies", and, if necessary, updates the start date for the student.
- By changing the status to "ongoing studies" an initial "frozen" ISP is created at the student’s account.